How does the payroll system find out that an employee has gone to a shift? How to set up accruals? What are the mandatory types of accruals for the shift method?

In the ZUP system (Payroll and Personnel Management), the fact of sending an employee on a shift is recorded through special documents or a time sheet, indicating the shift period. Usually, this is:

• A "Business Trip" or "Shift Dispatch" document with start and end dates.
• An entry in the timesheet with the work type "shift" or similar.

To set up accruals for the shift method, you need to:

1. Create or use existing types of accruals that reflect the specifics of shift work pay (e.g., shift day pay, night shift allowances, compensations).
2. Configure calculation rules in the accrual types directory, considering the specifics of the shift schedule (e.g., a fixed rate per shift day).
3. Link accruals with the timesheet so that the system automatically calculates pay based on the worked shift days.

Mandatory types of accruals for the shift method usually include:

• Shift day pay (fixed rate or hourly).
• Overtime or night hours allowances, if provided.
• Accommodation or travel compensations, if stipulated by local regulations.

Example of setting up an accrual in ZUP:

// Accrual type "Shift Day Pay"
// Formula: rate per day * number of shift days from the timesheet
Accrual = RatePerDay * NumberOfShiftDays;

Thus, the system learns about the shift from the timesheet and documents, and accruals are configured through accrual types considering the specifics of shift work.